Privacy notice
This notice explains how Kohana Risk Review handles personal data collected through cloudsysops.digital.
Data controller
Kohana Risk Review, 8577 N High Street, 真央村, 滋賀県, Japan. Contact: hello@cloudsysops.digital, +81-8-176-6851.
Data we collect
When you submit a contact or newsletter form we may process your name, email address, organisation name, year-end date, engagement interest, and message content. Server logs may record IP address, browser type, and pages visited for security and diagnostics.
Purposes
We use this data to respond to engagement inquiries, send close-season notes you requested, improve site reliability, and meet legal obligations. We do not sell personal data.
Legal bases
Processing is based on steps prior to entering a contract (inquiry handling), consent (optional analytics cookies and newsletter), and legitimate interests in securing and operating the website, balanced against your rights.
Retention
Inquiry messages are retained up to 24 months after the last correspondence unless a signed engagement requires longer retention under professional standards. Newsletter addresses are kept until you unsubscribe. Server logs are typically rotated within 90 days.
Processors and transfers
Hosting, email, and analytics providers may process data on our behalf under contract. If data is transferred outside Japan, we use appropriate safeguards such as contractual clauses and provider assurances consistent with applicable Japanese privacy law.
Your rights
Subject to applicable law, you may request access, correction, deletion, or restriction of your personal data, and you may withdraw consent for optional processing. Contact us at the email above. You may also lodge a complaint with the competent Japanese authority.
Cookies
See our cookies page for types, durations, and how to manage preferences.
Updates
We may revise this notice by posting changes here with an updated effective understanding for new collection thereafter.